Executive Assistant to Deputy Headmistress
- Deliver high-level executive support, diary & communications management
- Build trusted relationships across staff, students & parents
- Coordinate school events, logistics, reports & presentations
Welcome to Abbotsleigh, a pre-kindergarten to Year 12 Anglican day and boarding school for girls located in Wahroonga, on Sydney’s North Shore.
‘With education, women can do, or be, anything.’ (Miss Betty Archdale, 6th Headmistress 1958 – 1970)
Term 3 | Permanent full-time 9 (Term time + 4 weeks non-term time) | Reports to Deputy Headmistress
Abbotsleigh is seeking a highly organised and proactive Executive Assistant to support the Deputy Headmistress in a pivotal role at the centre of our busy and vibrant Pre K–12 school.
This is a dynamic, high-volume position suited to someone who enjoys being fully engaged in daily school life, working with a wide range of staff, managing competing priorities, and contributing to the smooth delivery of whole-school events.
About the Role
You will provide responsive executive support while also playing a key role in coordinating and delivering significant school events. The role requires a calm, capable professional who brings initiative, sound judgement and a willingness to be hands-on when needed.
Key Responsibilities
• Provide high-level executive support, including complex diary and communication management
• Build strong working relationships across a large and diverse community of staff, students and parents
• Coordinate and support whole-school events such as Assemblies and Speech Day
• Manage event logistics, schedules, communications and materials
• Prepare clear, well-presented reports, correspondence and presentations
About You
You will demonstrate:
• Proven experience in an Executive Assistant or similar role within a fast-paced environment
• Exceptional organisation and attention to detail
• Confidence managing a busy workload with frequent interruptions and changing priorities
• Strong communication skills and a professional, approachable manner
• Experience supporting events and working collaboratively with multiple stakeholders
• Advanced Microsoft Office skills (PowerPoint essential), with Canva/AI tools an advantage
• Discretion, resilience and a proactive approach
Why Join Abbotsleigh?
At Abbotsleigh, you’ll be part of a vibrant, values-driven school community committed to the education and wellbeing of girls. This role offers variety, purpose and the opportunity to contribute meaningfully to school life.
Abbotsleighs Commitment to Child Protection
Abbotsleigh is a ‘Child Safe Organisation' committed to ensuring the safety, welfare, and well-being of all children and young people at the School and is dedicated to protecting them from abuse and harm. All children and young people who come to Abbotsleigh have a right to feel and be safe.
Successful applicants will be subject to employment screening processes with the Office of the Children’s Guardian and will need to provide a current Working with Children registration number and undertake any annual training as required.
We will review applications as they are received, ideally looking for someone to start in Term 3 or 4 2026.
Closing date is 2 August 2026.
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